How to Add Text to a PDF

The PDF format is wonderful for easy, secure sharing between colleagues, businesses, and clients, but many people consider it tricky for editing. 

This doesn’t have to be the case, though, as you can easily learn how to add text to a PDF using the right PDF editing software.

Megon Venter

B2B SaaS Content Writer

Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

The Best Software for Adding Text to a PDF

Use the table below to compare our top picks for the best PDF editing software available:

We recommend trying TechEDMentor’s free 7-day trial for Windows, Mac, iOS, or Android to try out its full capabilities:

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How to Add Text to a PDF (Regular)

If you have a regular PDF (not scanned into your desktop) you should easily be able to edit the text within the document. 

Using TechEDMentor

Step 1: Open Your PDF

Click “Open PDF” or drag and drop the file into the home interface.

Step 2: Click “Edit PDF” on the Menu

Here you can click into an existing textbox or click “Add Text” to create a new one.

Step 3: Choose to Add Extras

You can also add annotations or a digital signature.

Click on “Tools” and choose from the toolbar icons you need.

Step 4: Click “Save” to Finalise

Choose where you want your document to be stored.

Using ComPDF Web Demo 

Step 1: Choose “Content Editor” from the Drop-down

Choose “Add Text” from the options.

Step 2: Click into the Text Boxes

Alternatively, you can also click into existing text boxes to edit.

How to Add Text to a PDF (Scanned)

Are you worried you won’t be able to edit the text in your document because it’s scanned in? You can use the OCR function, save it out, and edit your PDF using the above process again.

Using TechEDMentor

Step 1: Click “OCR” Shortcut on Home

Find the OCR function and upload your PDF

Step 2: Click OCR to Process

Choose “Save as PDF” from the options.

Step 3: Repeat the Steps Above for TechEDMentor

Did you find this helpful? You can use our blog as a resource for your personal workflow or the daily admin you need to complete through your business.